As Publicity Coordinator, you will assist in creating and distributing intriguing press releases that promote the festival and upcoming events, establish a rapport with local media outlets, respond to media inquiries, coordinate interview inquiries, research media contacts and maintain an up to date media database.

Work in collaboration with the Marketing team, Festival Program Committee, and Fundraising Committee to market the film and events program to targeted audiences; prepare a strategic timeline for all available avenues of media coverage, convey that to our media partners, and ensure schedule is met.

You will have an opportunity to develop relationships with media both within and beyond Waterloo Region, manage media inquiries and interview requests, and assist the social media team to engage audiences across traditional and new media.

The Content Marketing Coordinator role is a shared responsibility with the Marketing Chair to curate and distributes “shareable” content on the appropriate platforms. You will assist with drafting and scheduling posts, and identifying new opportunities as they arise.

Skills for this role that are great to have:

• The ability to curate content through online research that aligns with brand objectives
• The ability to create coherent content that resonates with the identified audience personas and front lines the brand message
• The ability to write creatively with some narrative
• Photography and/or Video Skills will be an asset not required.

3. Secretary on the Board of Directors

Board Involvement, Duties & Obligations are to participate in monthly board meetings and the annual general meeting at various locations across Waterloo Region. You should understand and demonstrate a commitment to GRFF’s mandate, strategic planning and programs.  As Secretary you will:

• Work with the chair to send out the agenda prior to each meeting.  Ensures all rules and bylaws of the organization are adhered to by the board during meetings and the implementation of board decisions. The secretary is also in charge of the records and documentation for the organization.
• Record the minutes of each board meeting. The secretary records everything that happens during the meeting including what was discussed, what actions were voted on and what actions are being taken as a result.  Distributes the meeting minutes to the board members following the meeting.
• Throughout the year, distribute documentation to the board and members as well as complete any legal filings on behalf of the organization on time. Ensures that all records are properly and safely stored.
• The secretary makes sure that the board’s actions are in line with legal requirements and the organization’s bylaws.